Receipts, into a ledger.

Receipt scanner and expense ledger

Receipt scanner app for a small business

Photograph a paper receipt. Keep the expense. Hand someone a packet. ReceiptGrid is a receipt tracker for shops, trades, and anyone who still gets a paper slip. Snap a photo, check the line, and export Excel, CSV, or a folder of the receipts.

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No card to create the account. Then $5/month or $50/year, plus applicable tax. Save $10 a year.

A person holds a phone over a paper document on a wooden desk. — A phone over a paper slip.

What you can do with a slip

A ledger you can search

Find a line by vendor, notes, project, or the text read off the slip. Filter by date, category, or status.

Tax kept beside the amount

Amount is what you paid. Tax is stored next to it, so a report can total tax without adding it on top of the expense again.

Categories you can rename

Start with Travel, Meals, Office, Supplies, Software, Utilities, Fuel, Lodging, Services, and Other. Rename, add, or archive them in Settings.

The next slip from that vendor is faster

When you accept a line, ReceiptGrid remembers that vendor’s category, payment method, and tax rate.

A warning before a duplicate

If the new line looks like one you already posted, you are asked before it is added twice. You can still post it when it really is a second purchase.

Excel, CSV, or a packet

Download a workbook, a CSV in the delimiter you choose, or a packet: the CSV plus the receipt images, named with the date and the vendor.

How it works

1

Photograph or upload

Use the phone camera, or drop a photo or PDF on Ledger. JPEG, PNG, WEBP, HEIC, TIFF, BMP, and PDF are accepted.
2

Check the line

Confirm the vendor, the date on the slip, the amount you paid, and the tax. Change anything that looks wrong before you post it.
3

Keep it, then export it

The line lands in a ledger you can search. When you need a report, download Excel, CSV, or an accountant packet for a date range.

The books, on one screen

A sample of the slip review and the ledger. These lines are not from an account.

Slip review

Vendor: Harbor Hardware
Date on the slip: 2026-03-02
Amount paid: $42.18
Tax: $3.18
Category: Supplies
Status: Needs review

Ledger

Sample ledger
Date	Vendor	Category	Amount	Tax
2026-03-02	Harbor Hardware	Supplies	$42.18	$3.18
2026-03-04	North Fuel	Fuel	$58.40	$0.00
2026-03-06	City Lunch	Meals	$16.75	$1.34

Sample ledger. Search, filter, then export Excel, CSV, or a packet.

On the desk

A woman sits at a wooden desk with a calculator, a pen, and paper receipts. — Receipts and a calculator.

A laptop, a calculator, and paper receipts on a desk. — Receipts beside a laptop.

Guides for the slips you already have

Pricing

A 14-day trial, then one of two plans. Prices are the same ones Billing uses.

Monthly

$5 / month

plus applicable tax

Billed every month after the trial. Same product as Yearly.

Yearly Save $10 a year

$50 / year

plus applicable tax

Save $10 a year.

Both plans include the full product. You choose Monthly or Yearly on Billing when you are ready to pay. No card is required to create the account.

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Included on both plans

Photograph a slip or upload a photo or PDF
Review and edit every field before it posts
Searchable ledger, categories, and vendor memory
Duplicate warning
Reports by category, vendor, month, or payment
Excel, CSV, and an accountant packet for a date range
Bank or card CSV import, with an option to skip likely duplicates
Reimbursable flag, and a year-to-date reimbursable total on Home
Optional authenticator codes
An owner backup of the books from Settings
Extra people: the owner can add users, and each person has their own receipts and ledger

Full pricing page

Questions

Do I need a card to start?

No. Creating an account starts a 14-day trial. You add a card only when you choose Monthly or Yearly on Billing. Payment is handled by Stripe.

What do I pay after the trial?

Monthly is $5. Yearly is $50 per year, plus applicable tax. Save $10 a year. Both plans are the full product. The difference is how often you are billed.

What if the photo is hard to read?

You can change the vendor, date, amount, tax, category, payment, and notes before you post the line. If Tesseract is not installed on the server, the file still uploads and you type the row. The original stays attached either way.

Can I give this to my accountant or the person who reimburses me?

Yes. Pick a date range on Reports and download Excel, CSV, or an accountant packet. The packet is a CSV of those lines plus the receipt images, named with the date and the vendor. You send the file. You do not have to share your login.

Where do the receipts live?

In your ReceiptGrid account on this site. They are not sold. A file leaves the account when you export it, or when you pay through Stripe.

Can more than one person use it?

The owner can add users in Settings. Each person signs in with their own username and password and sees their own receipts and ledger.

What happens when the trial ends?

Your lines stay in the account. Subscribe on Billing to keep working in the ledger. Until then, Billing is where you pick Monthly or Yearly. The owner of the site can also grant access.

Is this tax advice?

No. ReceiptGrid keeps the records: the slip, the date, the vendor, the amount, and the tax. Your preparer decides what is deductible. It does not file a return.

What you can count on

14-day trial. No card is required to create the account.
The price is on this page before you sign up: $5 a month, or $50 a year, plus applicable tax.
Receipts stay in your ReceiptGrid account. You can export them. They are not sold.

Questions? Use Ask a question at the bottom of any page.

Start with the receipts you already have

Photograph one slip. If the guess is wrong, fix the line. The 14-day trial is enough to see whether the ledger is where those slips should live.